To monitor the Constitution and Bylaws and Policy & Procedures and Association activities and needs to be certain the association is acting within the Constitution and Bylaws, and to recommend needed changes to same; to record and preserve Association History.
Review the Constitution and Bylaws and Policy and Procedures manual at least annually to determine if changes are needed to keep the Association functioning efficiently.
Review the organization, committee structure and functioning to determine that the Association is acting within the Bylaws.
When Constitution or Bylaw changes appear necessary, draft proposed text and rationale for the Council to consider.
When amendments are needed, monitor that procedures outlined in Article VII (Constitution) or Article IX (Bylaws) are followed.
Revise the Policy & Procedure manual as directed by Executive Council; distribute to CAPFAA council.
Maintain the CAPFAA Archives.
Maintain the Display Unit (CAPFAA Booth) and create appropriate displays for CAPFAA events.
Maintain CAPFAA’s historical lists (Officers, Award Recipients, Executive Councils, Committees and Chairs, etc.).
Arrange for photographs to be taken at a selection of CAPFAA events.
Prepare a budget for annual operations and account to the Treasurer for all expeditures with necessary supporting documentation.
Chair (or co-chairs): Appointed by the President.
Members (Optional): Committee members as necessary to accomplish the duties, selected by the chair with the approval of the President.
Chair (and committee members, if applicable) serve one year, but may be re-appointed.
Chair should be an experienced financial aid professional with Executive Council or other parliamentary experience. The Historian should be a long time CAPFAA member with an interest in and commitment to the maintaining of records.